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CONTRACT ADMINISTRATION DATA
Invoicing for payment shall not be made until notification from the COTR of acceptance of each
batch of deliverables (a minimum of two weeks after delivery). Invoices must reference the task
order number in block 3 of the Optional Form 347 and shall be submitted in an original and two
copies to the:
To constitute a proper invoice, the invoice must include the following information and/or
(1) Name, address, and vendor identification of business concern;
(2) Invoice data;
(3) Contract number, or other authorization for delivery of property or services (including order
number and contract line item number); if contract modifications are issued, the modification
number in block #3 of the purchase order must be included;
(4) Description, quantity, unit of measure, unit price and extended price of supplies delivered or
(5) Shipping and payment terms (e.g., shipment number and date of shipment, prompt payment
discount terms). Bill of lading number and weight of shipment will be shown for shipments on
Government bills of lading;
(6) Name and address of contractor official to whom payment is to be sent (must be the same as
that in the contract or in a proper notice of assignment);
(7) Name (where practicable), title, phone number, and mailing address of responsible official to
be notified in event of a defective invoice; and
(8) Any other information or documentation required by other requirements of the contract (such
as evidence of shipment).
G.2 PAYMENT DUE DATE
The due date is the date specified in the contract, or if no due date is specified in the contract, the
due date shall be considered to be the later of the following two events:
(1) the 30th day from receipt of a proper invoice, or;
(2) the 30th day after the acceptance of supplies delivered or services performed by the
G.3 TECHNICAL DIRECTION
The Contracting Officer's Technical Representative (COTR) will provide technical direction on
contract performance. Technical direction includes: (See also H.6)
(1) Direction to the Contractor to assist in accomplishing the requirements as indicated in the
Statement of Work.
(2) Comments on and approval of reports and/or other deliverables.
G.4. 52.232-33 MANDATORY INFORMATION FOR ELECTRONIC FUNDS
TRANSFER PAYMENT. (AUG 1996)
(a) Method of payment. Payments by the Government under this contract, including invoice and
contract financing payments, may be made by check or electronic funds transfer (EFT) at the
option of the Government. If payment is made by EFT, the Government may, at its option, also
forward the associated payment information by electronic transfer. As used in this clause, the
term "EFT" refers to the funds transfer and may also include the information transfer.
(b) Mandatory submission of Contractor's EFT information. (1) The Contractor is required, as a
condition to any payment under this contract, to provide the Government with the information
required to make payment by EFT as described in paragraph (d) of this clause, unless the
payment office determines that submission of the information is not required. However, until
January 1, 1999, in the event the Contractor certifies in writing to the payment office that the
Contractor does not have an account with a financial institution or an authorized payment agent,
payment shall be made by other than EFT. For any payments to be made after January 1, 1999,
the Contractor shall provide EFT information as described in paragraph (d) of this clause.
(2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor
shall specifically state the applicability of this EFT information in terms acceptable to the
(c) Contractor's EFT information. Prior to submission of the first request for payment (whether
for invoice or contract financing payment) under this contract, the Contractor shall provide the
information required to make contract payment by EFT, as described in paragraph (d) of this
clause, directly to the Government payment office named in this contract. If more than one
payment office is named for the contract, the Contractor shall provide a separate notice to each
office. In the event that the EFT information changes, the Contractor shall be responsible for
providing the changed information to the designated payment office(s).
(d) Required EFT information. The Government may make payment by EFT through either an
Automated Clearing House (ACH) subject to the banking laws of the United States or the Federal
Reserve Wire Transfer System at the Government's option. The Contractor shall provide the
following information for both methods in a form acceptable to the designated payment office.
The Contractor may supply this data for this or multiple contracts (see paragraph (b) of this
(1) The contract number to which this notice applies.
(2) The Contractor's name and remittance address, as stated in the contract, and account number
at the Contractor's financial agent.
(3) The signature (manual or electronic, as appropriate), title, and telephone number of the
Contractor official authorized to provide this information.
(4) For ACH payments only:
(i) Name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.
(ii) Contractor's account number and the type of account (checking, saving, or lockbox).
(5) For Federal Reserve Wire Transfer System payments only:
(i) Name, address, telegraphic abbreviation, and the 9-digit Routing Transit Number for the
Contractor's financial agent.
(ii) If the Contractor's financial agent is not directly on-line to the Federal Reserve Wire Transfer
System and, therefore, not the receiver of the wire transfer payment, the Contractor shall also
provide the name, address, and 9-digit Routing Transit Number of the correspondent financial
institution receiving the wire transfer payment.
(e) Suspension of payment. (1) Notwithstanding the provisions of any other clause of this
contract, the Government is not required to make any payment under this contract until after
receipt, by the designated payment office, of the correct EFT payment information from the
Contractor or a certificate submitted in accordance with paragraph (b) of this clause. Until
receipt of the correct EFT information, any invoice or contract financing request shall be deemed
not to be a valid invoice or contract financing request as defined in the Prompt Payment clause of
(2) If the EFT information changes after submission of correct EFT information, the Government
shall begin using the changed EFT information no later than the 30th day after its receipt to the
extent payment is made by EFT. However, the Contractor may request that no further payments
be made until the changed EFT information is implemented by the payment office. If such
suspension would result in a late payment under the Prompt Payment clause of this contract, the
Contractor's request for suspension shall extend the due date for payment by the number of days
of the suspension.
(f) Contractor EFT arrangements. The Contractor shall designate a single financial agent capable
of receiving and processing the electronic funds transfer using the EFT methods described in
paragraph (d) of this clause. The Contractor shall pay all fees and charges for receipt and
processing of transfers.
(g) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer
occurs because the Government failed to use the Contractor-provided EFT information in the
correct manner, the Government remains responsible for (i) making a correct payment, (ii)
paying any prompt payment penalty due, and (iii) recovering any erroneously directed funds.
(2) If an uncompleted or erroneous transfer occurs because Contractor-provided EFT information
was incorrect at the time of Government release of the EFT payment transaction instruction to
the Federal Reserve System, and--
(i) If the funds are no longer under the control of the payment office, the Government is deemed
to have made payment and the Contractor is responsible for recovery of any erroneously directed
(ii) If the funds remain under the control of the payment office, the Government retains the right
to either make payment by mail or suspend the payment in accordance with paragraph (e) of this
(h) EFT and prompt payment. (1) A payment shall be deemed to have been made in a timely
manner in accordance with the Prompt Payment clause of this contract if, in the EFT payment
transaction instruction given to the Federal Reserve System, the date specified for settlement of
the payment is on or before the prompt payment due date, provided the specified payment date is
a valid date under the rules of the Federal Reserve System.
(2) When payment cannot be made by EFT because of incorrect EFT information provided by the
Contractor, no interest penalty is due after the date of the uncompleted or erroneous payment
transaction, provided that notice of the defective EFT information is issued to the Contractor
within 7 days after the Government is notified of the defective EFT information.
(i) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as
provided for in the Assignment of Claims clause of this contract, the assignee shall provide the
assignee EFT information required by paragraph (d) of this clause. In all respects, the
requirements of this clause shall apply to the assignee as if it were the Contractor. EFT
information which shows the ultimate recipient of the transfer to be other than the Contractor, in
the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT
information within the meaning of paragraph (e) of this clause.
(j) Payment office discretion. If the Contractor does not wish to receive payment by EFT methods
for one or more payments, the Contractor may submit a request to the designated payment office
to refrain from requiring EFT information or using the EFT payment method. The decision to
grant the request is solely that of the Government.
(k) Change of EFT information by financial agent. The Contractor agrees that the Contractor's
financial agent may notify the Government of a change to the routing transit number, Contractor
account number, or account type. The Government shall use the changed data in accordance with
paragraph (e)(2) of this clause. The Contractor agrees that the information provided by the agent
is deemed to be correct information as if it were provided by the Contractor. The Contractor
agrees that the agent's notice of changed EFT data is deemed to be a request by the Contractor in
accordance with paragraph (e)(2) that no further payments be made until the changed EFT
information is implemented by the payment office.
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