F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

The period of performance shall begin upon contract award (anticipated to be approximately October) and shall continue until completion and acceptance of all tasks and deliverables. Four (4) one (1) year options for continued performance of tasks orders are available. Exercising of the option years is dependent upon satisfactory performance, continuing need, and the availability of funding.

F.3 TASK ORDERS

Tasks under this contract with the exception of the initial contract startup/testing phase (which will be obligated at time of award) shall be performed through the issuance of phased task orders. The period of performance and delivery dates will be established with each order. For each new task order, the COTR will made available to the contractor the documents to be analyzed and through the Contracting Officer will issue a request outlining required activities and deliverables for a task order proposal. The contractor will be given a minimum of five (5) working days' notice of the Library's intention to request analysis for a new task order. The contractor shall submit a technical proposal in response to each request within the timeframe specified. The proposal shall include a detailed description of the work to be accomplished (work plan); the batch sizes for deliverables and completion dates (milestone chart); the required inputs by the Library; and other information deemed appropriate. A cost proposal in accordance with Section B, The Schedule, shall be submitted with the response. After review and approval of the proposal, the Contracting Officer may issue the task order. The Library reserves the right to decline to issue a specific task order to the contractor after reviewing the contractor's proposal. No reimbursement shall be made for preparation of task proposals. After issuance of a task order, no changes in scope of work, or changes in delivery dates shall be undertaken without the explicit authorization of the Contracting Officer.

F.4 SCHEDULING DELIVERIES

It is the responsibility of the contractor to insure that arrival of shipments at the Library occur between the hours of 6:30 a.m. and 4:00 p.m., Monday through Friday excluding Federal holidays. (See also Section D)

F.5 52.211-8 TIME OF DELIVERY. (JUL 1995)

(a) The Government requires delivery to be made according to the processing/production rates for digital images as indicated below:

LOT 1 -- minimum of 5,000 to a maximum of 15,000 digital images per week and text conversion encoding at a minimum rate of 1,000 pages per week and a maximum rate of 10,000 pages per week for.

LOT 2 -- minimum of 100 to a maximum of 500 digital images per week.

F.5.1 Contract Startup/Testing Phase (CLIN B.5.08 and C.13)

Weeks After Contract Award

LOTS 1 AND 2

1 ..........

Initial meeting of COTR and contractor project leader

2 ..........

Library defines first job within contract, holds meeting at Library with contractor for analysis of materials to be scanned and converted.

Safe Handling training at the Library

Scanning commences

4 ..........

Completion of scanning and delivery of digital images to the Library Contractor provided customized diagnostic software

5 ..........

Library review and acceptance of sample images.

6 ..........

Meeting at the Library for final resolution and discussion of remaining issues regarding images

(LOTS 1 and 2) LOT 1

7 ..........

Completion of SGML-encoding of texts and delivery of texts and associated files to the Library

8 ..........

Library review and acceptance of SGML-encoded texts Meeting at the Library for final resolution and discussion of remaining issues.

F.5.2 Typical Task Order Schedule

This contract shall proceed on a task order basis. The detailed schedule for each separate job shall be determined and approved by the Library in specific planning meetings with the contractor. The general pattern for jobs will be approximately as follows.

Week .................. Action

LOTS 1 AND 2

Weeks 1-2 ..........

Library defines task

Weeks 3-4 ...........

Contractor completes analysis of material by inspection at the Library, presents a proposal to the Library in which they recommend methods and technical requirements for that task to the Library.

Week 5 .................

Library responds to the proposal. [If additional analysis required, two additional weeks will be permitted, followed by an additional two weeks for Library response.]

Weeks 6-7 ...........

Contractor begins scanning batch one in the task, on- or off-site as indicated by the Library. Contractor begins and completes off-site processing. Processing includes contractor's post-scanning steps, e.g., assigning final names to files, quality review, etc. A typical batch will consist of from one to two week's scanning work performed by a single scanning team and processing by the contractor.

Week 8 ...............

Delivery of digital files for batch one images and associated materials to Library (2 weeks after start of scanning of this batch) Contractor begins scanning and processing batch two in the job. Tasks related to batch two and subsequent batches will follow the same schedule as that of batch one in the job.

Week 11 .............

Completion of quality review by Library (3 weeks after delivery of batch to Library) including notifying contractor of rejected files.

Week 13 .............

Completion of rework for images that do not meet job specifications

LOT 1

Contractor begins text conversion of those materials designated by the Library.

Week 16 ..............

Delivery of SGML-encoded texts and associated files for batch one to Library (10 weeks after start of scanning of this batch)

Week 19 .............

Completion of quality review by Library (3 weeks after delivery of batch to Library) including notifying contractor of rejected files.

NOTE: Additional batches continue concurrently as needed to complete job on pattern above:

LOTS 1 AND 2: two weeks to scan and process, three weeks to review, two weeks for rework,

LOT 1 continues: three weeks for text conversion, three weeks for review of text conversion, and two weeks for rework on converted materials.

F.5.2 Follow-On Task Orders

Analysis of materials and task proposal preparation and response may vary for each task order. Precise delivery dates and batch sizes will be determined for each task order and may vary based upon the difficulty inherent in the materials being digitized. Requests for subsequent task proposals may overlap performance on a task order in progress.

OFFEROR'S PROPOSED DELIVERY SCHEDULE -----------------------------------------------------------------------------------------------
ITEM NO.	QUANTITY	WITHIN DAYS AFTER DATE OF CONTRACT
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(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding:

(i) five calendar days for delivery of the award through the ordinary mails; or

(ii) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term "working day" excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered nonresponsive and rejected.

F.6 PLACE OF DELIVERY (F.O.B. DESTINATION)

Supplies and/or services shall be delivered F.O.B. destination to:

Library of Congress
National Digital Library Program
c/o Freight Services
Madison Building Loading Dock
100 C Street SE Washington, DC 20540-20003
Freight Services Telephone: 202-707-5558

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